Office Assistant

Role based in Luxembourg

Our client, a solid and international company operating in the health and medical technology sector, is currently reinforcing its administrative support team and is looking for a proactive and organised Office Assistant to join its Luxembourg office.

What you’ll do:

Reporting to the Office & Administration Manager, you will play a central role in the smooth running of the office and in supporting the teams.

Your key responsibilities will include:

• Manage daily office operations and maintain a pleasant and efficient working environment.

• Prepare, format, and ensure the quality of key documents: reports, correspondence, presentations, and official documents (including legalization).

• Develop and maintain digital and physical archiving systems.

• Assist the Finance Management in proofreading, formatting, and finalizing confidential documents.

• Organize business travel, internal/external meetings, and visits (logistics, rooms, access, agendas, minutes, etc.).

• Monitor deadlines, deliverables, and key milestones of internal projects.

• Manage office supplies and liaise with service providers, vendors, and facility support.

• Support front-office tasks (phone calls, visitors, incoming & outgoing mail).

• Contribute to smooth internal communication and a positive working atmosphere.

About you:

• Secondary education with a certification, with ideally 2 years of experience in a similar role.

• Excellent command of office tools, especially Word and PowerPoint; Google Workspace is an asset.

• Strong organization, autonomy, proactivity, service mindset, confidentiality, and ability to prioritize.

• Comfortable working in a dynamic, fast-paced, multi-tasking environment.

• Strong interpersonal and written communication skills.

• Fluent in English and French. Knowledge of other European languages is a plus.

What’s on offer:

• An international and multicultural environment

• A solid, modern, and fast-growing organization

• 100% on-site presence, favoring real teamwork and direct collaboration with colleagues

• A versatile, visible, and central position within the office

• A healthy, collaborative, and supportive work atmosphere